BRIGHTON & HOVE CITY COUNCIL
Policy & Resources Committee
4.00pm 18 March 2021
Virtual
decision list
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Part One |
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159
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Covid Winter Grant Scheme Extension
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Contact Officer: |
Richard Barker |
Tel: 01273 290732 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the indicative additional allocation of Covid Winter Grant of £300,860 be noted;
(2) That the anticipated underspend of previous Covid Winter Grant allocations of approximately £90,000 in unredeemed vouchers and unrealised allocations as outlined in paragraphs 3.5 and 3.6 be noted; and
(3) That the proposals in the report to allocate both the underspend and the additional allocation of grant funding referred to in resolutions (1) and (2) above, in accordance with paragraphs 3.5 to 3.7 inclusive, by ensuring the provision of a £20 per child, per week supermarket food voucher over the Easter holidays 2021 to those families whose children are entitled to: free school meals, free childcare places for two-year olds, Early Years Pupil Premium, using the children centres’ food bank or are in similar circumstances be approved.
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160
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Next steps - Rough Sleeping and Accommodation during Covid 19 Pandemic and Recovery
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Contact Officer: |
Sylvia Peckham |
Tel: 01273 293318 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the Executive Director of Housing, Neighbourhoods & Communities be granted delegated authority to secure accommodation up to the 31st October 2021, by entering into contracts to extend existing arrangements or alternative arrangements where necessary to extend the provision of shorter-term/interim accommodation acquired in response to the Covid 19 pandemic, including a building to deliver the No Second Night Out service up to the beginning of October 2021;
(2) That it be agreed to continue to support people in the accommodation secured as para 2.9 which includes security, support and food where necessary estimated to cost £2.900m to 1st October 2021 and
(3) That it be noted that if Contain Outbreak Management Fund (COMF) funding is not available, this could create a service pressure of £2.043m.
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161
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2030 Carbon Neutral Programme
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the 2030 Carbon Neutral Programme be approved;
(2) That the oversight of the Sustainability & Carbon Reduction Investment Fund (SCRIF) is transferred from the cross-party SCRIF Member Oversight Group (MOG) to the cross-party 2030 Carbon Neutral Member Working Group, and the SCRIF MOG is stood down;
(3) That the 2030 Carbon Neutral Programme which is attached in Appendix 1 be approved;
(4) That the transfer of oversight of the Sustainability & Carbon Reduction Investment Fund from the cross-party SCRIF Member Oversight Group (MOG) to the cross-party 2030 Carbon Neutral Member Working Group and the ending of the SCRIF MOG be approved;
(5) That the updated draft Terms of Reference for the 2030 Carbon Neutral Member Working Group, which is attached in Appendix 2, and the ending of the SCRIF MOG be approved;
(6) That the overall unallocated SCRIF resources to support the 2030 Carbon Neutral Programme is £7.118m, of which £3.9m will be allocated alongside the Local Transport Plan investment programme and £3.218m will be allocated through the SCRIF be noted; and
(7) That the establishment of the Climate Assembly Action Capital Investment Fund of £1.404m to support the 2030 Carbon Neutral Programme be noted.
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162
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Moulsecoomb Neighbourhood Hub & Housing Scheme Update
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Contact Officer: |
Ben Miles |
Tel: 01273 290336 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the progress made on the Moulsecoomb Neighbourhood Hub & Housing Scheme and the rationale for high-level design changes to the masterplan be noted;
(2) That the impact that the coronavirus pandemic has had on the programme’s delivery timeline be noted;
(3) That the current financial position of the project and the governance arrangements in place to monitor delivery be noted, and
(4) That officers be authorised to progress the conditions on the change of use consent for the former Portslade Sixth Form site development as set out in paragraph 3.26 of the report.
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163
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Central Youth Hub
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Contact Officer: |
Deborah Corbridge |
Tel: 01273 29 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That it be agreed that the Council can enter into a non-legally binding Memorandum of Understanding with Brighton Youth Centre and OnSide as a basis to submit a funding application and to develop proposals for a Youth Zone in the centre of Brighton;
(2) That it be agreed to submit a joint funding application with OnSide and Brighton Youth Centre to the Youth Investment Fund; and
(3) That the revised funding arrangements as set out in the Central Youth Hub report and financial implications be approved.
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164
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Pay Policy Statement 2021/22
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Ward Affected: |
All Wards |
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RESOLVED TO RECOMMEND: That the pay policy statement for 2021/22 attached at Appendix 1 to the report be recommended to the full Council for adoption.
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165
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Corporate Debt Policy
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Contact Officer: |
Graham Bourne |
Tel: 01273 291800 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That it be noted that the proposed policy commits the council to ending the use of committal proceedings to enforce Council Tax collection, in all but the most exceptional of circumstances
(2) That the Equality Impact Assessment at Appendix 2 to the report be noted; and
(3) That the revised policy at Appendix 1 to the report be approved and that it be put into practice with effect from 1 April 2021, subject to having due regard to any necessary consultation and engagement processes.
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166
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Schools Information Management System (SIMS)
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Ward Affected: |
All Wards |
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RESOLVED: That the Acting Chief Finance Officer be granted delegated authority to take all necessary steps to: (i) Procure and award a contract for pupil management software licenses for an initial term of three (3) years and an option to extend for up to a further period of two (2) years; (ii) Grant the optional extension referred to in (i) above, subject to the satisfactory performance of the licensor and the software.
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167
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Annual Planned Maintenance Budget and Asset Management Fund Allocations 2021-22 for the Council’s Operational Buildings’
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Contact Officer: |
Nigel McCutcheon |
Tel: 01273 291453 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the annual programme of planned maintenance works for the Planned Maintenance Budget as detailed in Appendices 2 and 3, at a total estimated cost of £3,631,190 be approved;
(2) That the Asset Management Fund allocation for 2021-22 totalling £1,000,000, as detailed in paragraph 3.4.2 of this report be approved; and
(3) That delegated authority be granted to the Executive Director Economy, Environment & Culture to procure the Planned Maintenance Budget and Asset Management Fund improvement works and award contracts within these budgets, as required, in accordance with the council’s Contract Standing Orders.
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168
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2021/2022 Local Transport Plan Capital Programme
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Contact Officer: |
Andrew Renaut |
Tel: 01273 292477 |
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Ward Affected: |
All Wards |
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RESOLVED: That the 2021/22 Local Transport Plan capital programme budget allocation of £4.538 million, as set out in Appendix 1 of the report be agreed.
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169
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Off-street Car Park and Traffic Control Centre equipment replacement amendment
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Contact Officer: |
Paul Haines |
Tel: 01273 292289 |
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Ward Affected: |
All Wards |
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RESOLVED: That the Executive Director, Economy, Environment & Culture be granted delegated authority to increase the value of the contract by £400,000, giving a new total contract value of £1.4m.
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170
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Former Peter Pan site Madeira Drive - Sea Lanes
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Contact Officer: |
Angela Dymott |
Tel: 01273 291450 |
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Ward Affected: |
East Brighton |
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RESOLVED:
(1) That the Policy & Resources Committee agree to the grant of a 25-year Agreement for Lease to Sea Lanes Brighton Limited.
(2) That delegated powers be given to the Executive Director of Economy, Environment & Culture, Assistant Director Property & Design and Head of Legal Services to agree terms and take any necessary steps to facilitate this recommendation.
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171
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Procurement of Arboricultural Services
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Contact Officer: |
Robert Walker |
Tel: 01273 294349 |
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Ward Affected: |
All Wards |
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RESOLVED: That the committee delegates authority to the Executive Director of Economy Environment and Culture to take all necessary steps to:
(i) Procure and award an arboricultural contract for up to £2 million for an initial term of three [ 3] years and a possible extension of up to 24 months; and (ii) Grant the optional extension to the contract referred to in 2.1 [i] subject to satisfactory performance of the contractor.
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172
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Playground Refurbishment Programme
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Contact Officer: |
Robert Walker |
Tel: 01273 294349 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the playground refurbishment programme set out in appendix 1 be approved;
(2) That borrowing of up to £0.539m to contribute to the refurbishment of playgrounds be approved;
(3) That the Executive Director for Economy, Environment & Culture be granted delegated authority to procure and award contracts for up to £3m for playground refurbishment over a period of up to 4 years; and
(4) That it be agreed that the refurbishment programme is informed by consultation with disability groups in order to improve disability access to local playgrounds.
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173
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Self Managed Sport Facilities
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Contact Officer: |
Rachel Chasseaud |
Tel: 01273 290753 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the additional criteria which are to be considered in determining the transfer of outdoor sports facilities in parks to community organisations as set out in appendix 2 and that they are added to the CATP as an appendix be approved;
(2) That a further condition of transfer which will allow the use of the facilities by local residents on low incomes at a reduced rate be approved; and
(3) That that consultation with the community and its representatives takes place before any lease or license is granted be approved.
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174
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Review of the Council's Constitution
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Contact Officer: |
Elizabeth Culbert |
Tel: 01273 291515 |
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Ward Affected: |
All Wards |
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RESOLVED: That the item be deferred for consideraton at the next committee meeting on the 13 May 2021.
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175
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Members' Allowances
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Contact Officer: |
Elizabeth Culbert |
Tel: 01273 291515 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That full Council notes the comments of the IRP regarding their encouragement to the Council to consider further information being shared regarding the nature and practical implementation of job share roles for Councillors;
(2) That a report be brought to the next meeting of Policy & Resources Committee to detail which jobs could be job shared in any revisions to the Scheme; and
(3) That an Options Paper be brought to the next meeting of Policy & Resources Committee to decide on any revisions to the Members Allowances Scheme with regards to car parking passes, and for the options to include; separating the two car park concessions and reducing them, for permits to be limited in number per political group, choosing to have permits for one site only, allowing Councillors to make a larger monthly contribution for both car parks near the Town Halls or other suggestions which the IPR believe relevant.
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175 (A) Procurement of Services Social Value and Community Wealth Building
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Contact Officer: |
Jo Player, Head of Safer Communities |
Tel: 01273 292488 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the recommendations of TECC Committee on 11th March 2021, as set out at paragraph 3.4 in the report be noted;
(2) That the establishment of a Cross Party Member Working Group be agreed to:
(i) Carry out a thorough investigation into the events leading to changes to Domestic Abuse, Domestic Violence and Sexual Violence service arrangements.
(ii) Review the Council’s policy and practice regarding social value and community wealth-building from a commissioning and procurement perspective including the above-mentioned services; and
(iii) Recommend any necessary changes and actions for improvement
(3) That the proposed Terms of Reference for the Members Working Group attached at Appendix 3 to the report be agreed. |
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176
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Education Capital Resources and Capital Investment Programme 2021/22
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Contact Officer: |
Richard Barker |
Tel: 01273 290732 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the allocation of funding as shown in Appendices 2 and 3 for inclusion within the Council’s Capital Investment Programme 2021/22 be agreed; and
(2) That Assistant Director of Property & Design be granted delegated authoirty to procure the capital maintenance and basic need works and enter into contracts within these budgets, as required, in accordance with Contract Standing Orders in respect of the entire Education Capital Programme.
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177
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Introduction of a Charging Policy for Children who are Accommodated at the request of their parents under Section 20 of the Children Act 1989
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Contact Officer: |
Anna Gianfrancesco |
Tel: 01273 293966 |
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Ward Affected: |
All Wards |
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RESOLVED: That the introduction of the Charging Policy, as set out in Appendix 1 to the report to seek to recoup partial costs in defined circumstances when a child becomes Looked After at the request of parents be approved.
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178
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Items Referred For Council
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RESOLVED: That item 161, 2030 Carbon Neutral Programme be referred to the full Council meeting for information.
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